In this material we will consider the question of how to sort a list alphabetically in Word. An application created by Microsoft does not have the full range of capabilities to strictly organize the data that the user enters. However, documents often require the development of alphabetical lists. Therefore, the program has the ability to sort strings. Let's discuss it.
Instructions
First, to solve the question of how to sort alphabetically in Word, we launch a text editor. You can also open a previously created document. Place the cursor in a suitable location.
The list appears as a separate paragraph of text. Therefore, it is necessary to provide for the possibility of separating the selected fragment from the previous one.
Enter
We move on to the next stage of solving the question of how to sort alphabetically in Word. Enter the list lines. In this case, we do not pay attention to the order of occurrence. We finish each of the points by entering the character responsible for the “carriage return”. In other words, press Enter. We move on to the next stage of solving the question of how to sort alphabetically in Word. Select the list lines and open the dialog box. Thanks to it, you can customize text sorting. To call this tool, use the button that shows the letters “A” and “Z”, as well as a downward arrow.
This function is located in the main Word menu on the “Home” tab. In the “First by” column, “paragraphs” are displayed. We leave it unchanged. Adjustment of the adjacent “Type” list is necessary if numbers or dates are used. A little to the right there are a couple of fields that specify the sorting direction. Select the appropriate option by clicking on it with the mouse. To solve the question of how to sort alphabetically in Word, one important circumstance should be taken into account.
If a document fragment, in addition to lines, includes a heading, you must check the box next to the corresponding inscription. It is located at the bottom of the window. Initially, sorting is carried out without taking into account the case of letters.
You can make sure that the list starts with uppercase lines first, then lowercase ones. To do this, we use additional settings. Click the “Options” button, it is located in the window with basic settings.
Complex structure
Now we will tell you how to sort alphabetically in a Word table. It is not difficult. Select the table. Go to the “Layout” tab. Click the “Sort” button. It is located in the "Data" group. In the window that opens, select the necessary parameters. If it is necessary for the data to be distributed relative to the first column, in the “Sort by” section, set “Columns 1”. You can make the elements independent. Set the required values. Click OK. This will allow you to see the changes.
The data is sorted alphabetically. The hat must be returned to its place. Click on the first cell of the table and use the keyboard shortcut CTRL+V. You can also sort a single column in alphabetical order. All other information should remain in place. You can use the instruction described above if the process touches the first column.
Hello, dear readers. How is a list sorted in ? Of course, you can do this manually, dragging one after another. Comfortable? Don't think. Let me tell you a better way.
I will show an example of my work using Word 2013 as an example, but this method will also work with Word 2010 and 2007 versions.
To demonstrate ascending sorting in Word, I'll use a small list of names.
Doing sorting in Word
Before you begin, you need to select it with the left mouse button. Then, on the tab " home" In chapter " Paragraph"There is a special button. Which? Check out the GIF below.
In the window " Sorting text» you can select the Data Type: text, number or date; and also choose a method: ascending or descending. I chose ascending and text type.
By the way, if you click on the button Options", then you can configure additional sorting options in Word.
Now, to complete our task, you need to click on the “ OK" After that, we got a list in which the names are arranged from A to Z.
If you need to sort in a Word table, the principle is the same. Select the column and do the same steps. And if you have numbers, then indicate in the type Numbers.
In general, that's all. Even if you need to sort alphabetically in Word 2010, there is nothing difficult about it, because the interfaces are similar.
Most people use the Microsoft Office Word text editor quite often. This program is very common and is an important tool for creating text documents. You use it for personal purposes, to create essays or at work for reports and other documentation. The interface and functions of this program are quite clear. It is very easy to work with, and you can even create a basic text file intuitively without special training. But it seems so only at first glance. This editor, believe me, can work wonders if you know how to work with it.
One of the most useful features is the creation of a list sorted alphabetically. This is very useful for filtering data, for the correct sequence of elements in the text, for illustrating certain facts, for creating a list of references, etc. However, not all users can create such an element.
Listing in alphabetical order is easy and simple. In order to design it you need to follow these points:
Video: Sorting by alphabet
Do you want to learn how to create ordered alphabetical lists in Word? You can learn all the intricacies of this process right now.
Are you working on a large text document and need to write a bibliography? If you want to organize strings in order, you might be wondering how to sort a list alphabetically. It turns out that this is not so difficult to do; the Word program already provides such a function.
Why might such sorting be needed? The scope of application of the function can be numerous. This includes writing essays, course papers, creating accounting documentation, and using lists when preparing technical documentation. Ordering the lists helps you quickly find the information you need (this is especially important when the list is large), and simply listing them in alphabetical order looks much more attractive than randomness.
If you are using a regular text editor, then there will be no other option but to sort manually. If you have a Word program, then the task is greatly simplified. Let's look at how to make a list in alphabetical order using versions of Word 2007 and 2010 (the procedure is the same in them).
Creating an alphabetical list
To perform this operation, Word provides a special function. To use it, use the following procedure:
- Open a text editor. If you need to install an alphabetical list in a ready-made document, open it and click the mouse in the place where you want to start. It must be taken into account that the list will be a separate paragraph, so it must be separated from the preceding text and from the subsequent one;
- List all the lines in the list. Don't look at the order in which they line up yet, it doesn't matter now. But what is worth paying attention to is clicking the “Enter” key at the end of each line;
- Once you have entered all the lines, select them. Go to the dialog box to configure alphabetical list sorting. To do this, click the button with the letters “A” and “Z” and the down arrow. It is located on the control panel on the “Home” tab, in the “Paragraph” section.
- By clicking the button, you activate the settings window. There you will see a form that says "By First". The form has the parameter “paragraphs” - do not change it.
- Next to it is the “Type” parameter. Here you can set one of three options: text, number, date. If you need to sort text, then you don’t need to change anything, this value is there by default. You can then select the sort order (“ascending” or “descending”).
- If the selected part of the text includes a title, then at the bottom of the settings window you need to check the corresponding box.
- Initially, the settings indicate sorting that does not take into account the case of letters. If you want rows with capital letters to appear first in the alphabetical list, and then rows with lowercase letters, click the “Options” button. There you can specify additional settings, including setting case-sensitive sorting. After completing all the settings, click on the “OK” button.
- Then click “OK” again, but in the main settings window. Word will set all lines according to the specified parameters.
By applying this algorithm of actions, you can quickly sort lists of any size.
Options for using Word capabilities
If you created a document in another text editor, but it does not have this function, you can transfer the text to Word format. You can do this in two ways:
- The simplest one is simply copying all the text by pressing the “Ctrl+C” keys and pasting it with the “Ctrl+V” key combination into a new Word document;
- But a more attractive method is to simply open the file in Microsoft Office Word. This program is capable of working with different formats.
If you don't have Word, you can download it. True, the application is paid. Although you can take advantage of the trial period. At the same time, you can verify the versatility of the program.
To create an alphabetical list you only need a couple of manipulations. You can complete a voluminous task in a minute. This saves time and makes the document more attractive. Additionally, you can use other formatting in Word: insert tables, make a background, create patterned frames and much more.
Not everyone knows that any single-level numbered or bulleted list in Word can be sorted alphabetically in ascending or descending order. How to do this will be discussed in this material.
Sorting is a rather convenient, popular function, but if in Excel it is vital, then in Word not everyone uses it and not often. Let's correct this oversight and shed light on this dark spot.
How to use list sorting in Word 2016, 2013, 2010, 2007?
id="a1">To access the sorting option, open the Home tab in the top menu and in the Paragraph section, click the Sort button.
As you probably guessed, the list must first be selected. If the list is alphabetic, sorting will occur alphabetically, if numeric, sorting will be done by numbers, respectively.
As a result of pressing the button, a new mini-form appears on the screen in which you should specify the sorting parameters.
In the “First by” field, select the “Paragraphs” option, then in the “Type” drop-down list, select a sorting category: by text, numbers or date. Make sure which entity the sub-items of your list begin with and give it preference in this list. In the third field, select the sort order: ascending or descending.
Additional options can be specified by clicking on the “Options” button.
Here you can define the field separator used for sorting. By default, all fields will be separated by tab characters. If desired, you can select a semicolon or any other manually specified character.
You can also take case into account when sorting; to do this, check the appropriate box. The default language is specified as “Russian”, so we can leave this field as it is.
When all the parameters are set, click “OK” and observe the results of your labors.
As you can see, there is nothing complicated or extraordinary here - you just need to know which menu items to access and what settings to set.
How to use list sorting in Word 2003?
id="a2">In one of the initial builds of the Word text editor, finding the sorting function is a little more problematic than in modern releases. Here you need to go to the “Table” -> “Sorting” section.
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