Page numbering in Word for a regular document is done very simply, but when the need arises to put page numbers in your own headers or footers or double page numbering, then some people begin to feel sad.
There's really nothing complicated. I suggest doing a little practical work, after which your work will become more fun and easier.
Simple pagination
First, a few words about how to number pages in Word for those who are encountering this for the first time:
In the top menu ribbon we go Insert → Page Number → Top of Page → Prime Number 1
Of course, you can choose absolutely any arrangement and style of page numbering; my choice is due to the compactness of the drawing. That's all, let's move on to get acquainted with more interesting things.
Page numbers in footers
The fact is that page numbers in Word are inserted into headers and footers, and if you have your own, the previous method will not work, because Everything in the document will be awry.
Healthy. If you are familiar with the concepts of headers and footers in Word, then I strongly recommend that you read the articles: “Headers and Footers in Word” (see) and “Sections in Word” (see).
How to number pages in Word
So, let's get started and do everything in order:
1. Prepared file for practical work download .
2. Go to the editing mode of the header of the first page of content (if you have difficulty, see).
3. Place the cursor in the rectangle in the upper right corner and press the keyboard shortcut Ctrl+F9, after which it will appear { } .
4. Write or copy the code in these brackets PAGE .
5. Press the keyboard shortcut Alt+F9, this will display the meaning of the code.
6. Exit the header-footer editing mode (if you find it difficult, see).
7. Since, in our example, there is a special footer for the first page, it is necessary to do this for subsequent content pages. Go to the second page and do it.
8. Numbering has been set, but as a rule it does not start from the first page. Go to the first page header editing mode and highlight the page number by going to the top menu ribbon Insert → Page Number → Page Number Format… and specify that page numbering should start at 4.
Thus, continuous numbering is provided for subsequent sections of the explanatory note and appendices. For simplicity, you can copy the page number of the contents, in the header-footer editing mode, and paste it into subsequent sections.
Double pagination in Word
So, we have sorted out the continuous numbering of pages in Word, but it is also necessary to put the sheet numbers of each section separately for the contents, notes and appendices.
Let's continue step by step, from simple to complex:
9. Go to the footer editing mode of the second page of contents and place the cursor in the lower right corner in the appropriate place.
10. Paste into this cell code (=(page)-3) similarly, creating curly braces with a keyboard shortcut Ctrl+F9. Page number 2 was obtained by decreasing the value of the current page by 3, as can be seen from the code.
You can check the result by adding a contents page.
Page numbering in Word for the pros
The previous method can also be used to number subsequent internal pages of sections, but the problem is that you will constantly have to control the number last page previous section. Damn, I could probably rest here, my head is starting to get warm.
Let's do this if you have in this example the second page of section explanatory note 7, then you will have to get the internal numbering of the second page like this (=(page)-5), if the number of pages of content increases by one, then the number of the second page of the note will be 8, and the internal one will have to be written as (=(page)-6) .
We can automate this too, we do it sequentially, and everything will become clear along the way:
11. Turn on the visibility of hidden characters by clicking the corresponding button on the main tab of the top menu, and select the entire line
::::::::Section break (from next page):::::::::
This inscription must be on a separate line, otherwise move it with the cursor at the beginning and press Enter. To select, move the cursor from the beginning to the end of the points, or click opposite the line outside the sheet space.
12. When a line is selected in top menu Insert → Bookmark in the “Bookmark” window we write r1(analogous to section 1, in Latin letters without spaces), set “Hidden bookmarks” and click “Add”.
13. Go to edit the footer of the second page of the explanatory note and insert the code into the page number cell (=(page)-(pageRef r1) .
It should be interpreted as follows: code (page) indicates the page number, in our case 7, and (pageRef r1) the cross-reference page number created at the section break, which is on page 5, so the internal page number is calculated as the page number minus the last page number of the previous section, i.e. 7-5=2; 8-5=3; 9-5=4, etc.
14. Do the same for the applications section yourself by adding a bookmark r2 to break the section at the end of the explanatory note.
The final touch to page numbering
Go sequentially to the first page of each section, and in the cell under the inscription “Sheets” in the lower right corner, put the code (SectionPages) . This code will display the total number of pages in the section. If you need to display the total number of pages in the document, insert the code (NUMPAGES) .
It happens that word slows down and does not always update fields with codes; to force updating, press the key combination twice Alt+F9.
Let me remind you that parentheses for inserting code are called by the combination Crtl+F9, and calling the values Alt+F9.
Bonus. Well, in the end, if there were any difficulties, you can download the document with the finished result by clicking.
Interesting. Read how to make an automatic table of contents in Word.
Page numbering in word. Video tutorial
Will definitely be there as soon as time comes...
Every user who works seriously in text editor Microsoft Word, it will be useful to know how to set page numbers.
You will need
- Microsoft Word text editor
Instructions
Instructions
Correct page numbering will prevent you from getting confused in the sequence of sheets of your document when printing. Word tools allow you to do Various types pagination, for example, can reflect not just the sequence of pages, but also add the name of the author, the title of the document, and even the chapter number.
Putting numbers on pages manually is a thankless job. If there is the slightest change, you will have to redo the entire numbering again. Therefore, the easiest way to set up consistent pagination is to use automatic page number placement.
To do this, in the ribbon menu you need to:
Step 1. Select "Insert".
Step 2. Click on “Page Number” in the “Header and Footer” section.
Step 3. Select from the drop-down menu desired type arrangement of numbers and just click on it. As a result, you will receive numbering according to the specified pattern in any range on the header:
On a note! Each arrangement type has a list of subtypes that open when you hover your mouse over the type.
By default, you can display page numbers in the center of the footer, in the corners, or configure a special display, for example, in a square or in a bookmark image. The selection of templates is quite large, so these functions will be enough for most users.
Setting individual parameters
First page special designation
But in some cases a special design is required. For example, when submitting scientific papers, the number should not be displayed on the first page. To set a special header and footer for the cover page:
Continued numbering
In some situations it is necessary to continue pages from a certain value. For example, when the first part of an article, book or scientific work is in another document.
This action is also performed through the “Design” menu. Necessary:
In this way, you can create complex pagination by setting, for example, numbering from page 10 in one place, and from page 50 in another. This can be useful when jointly preparing one document that needs to be printed on different devices.
Different headers and footers for even and odd pages
In some situations, you may want to specify a different numbering appearance for adjacent pages. By default, the functionality for mirroring numbering is built-in, when the numbers are on opposite corners of the page or, conversely, next to each other.
But if you need some subtlety, for example, so that the numbering is at the bottom on even pages, and at the top on odd pages, you can use the corresponding item in the “Designer” menu.
Setting up different types of headers and footers is done manually. In addition to displaying numbering, you can configure the display of various additional elements, for example, the author’s name on an even page and the title of a work on an odd page.
Including additional elements
Once the numbering is set up, you can add various additional elements to the footer. For example, you can manually write before the number: “Page No.” Now this phrase will be duplicated on each page, and the number will change depending on the pagination settings.
In addition, you can include additional elements in the footer that will serve as a source additional information. For example: date and time. You can configure their display in any form, including enabling auto-update.
You can also enable the display of information about the document by adding:
- name of the author or director;
- Title of the document;
- path to the document on your hard drive;
- name of the organization, address, telephone, fax;
- keywords, etc.
This information is taken from the file properties, of course, if they are set in advance.
You can even use pre-designed Quick Fields to display basic information next to the page number.
You can also add to the footer:
- hyperlinks;
- drawings and illustrations;
- automatic text.
The use of additional elements allows you to diversify the appearance of the page and avoid manually entering the same data.
Visual numbering setup
The settings for the appearance of numbering are presented by default: Calibri font and font size 11. Naturally, such settings may not correspond to the corporate style or requirements for the design of scientific work. You cannot customize the pagination design from the Design menu. To do this, you need to switch to the “Home” tab and make the necessary changes in appearance from there.
You will be able to change:
- number position (right, left, center, indented);
- font size (font size);
- the font itself;
- letter color;
- boldness / slanting / underlining, etc.
In short, you can perform standard manipulations that can be performed with text. You can also use Quick Styles for automatic formatting.
Attention! You cannot close the “Design” menu (click on the big red button with a cross) - in this case you will be transferred to the body of the document, and you will not be able to edit the footer. If this happens, double-click on the page number and you will return to the desired menu.
Conclusion
Thus, setting up page numbering in Word is easy. You can use like ready-made templates, built in standard package, and extended, downloaded from the Microsoft website. At the same time, through the “Design” and “Main” menus, you can change the contents of the footer: set up precise pagination, change the navigation design, add the necessary elements.
Video - How to number pages in Word 2007, 2013
We don’t use page numbering in Word very often. And maybe I would never have needed this if I had not started writing my book. And here numbering is simply necessary. It is also necessary when writing a dissertation or term paper.
And it won’t hurt in a simple abstract either. Without delaying the matter, let's try to number the pages right now. The first thing you need to do is to find the “Insert” line in Word itself and click on it.
After this action, such a panel will open in front of us, where we just need to find this row, under which there is the signature “Header and Footers”. In this row of three lines, we are interested in the very last “Page Number”. 
After this, you need to click on this line with the mouse. When this action is completed, a new panel will appear in front of us again. 
Here we see exactly how the numbers will be arranged. Let's choose an example and look at the result. 
And this is what we got on the Word sheet itself (Word) 
That's it, the sheet is numbered. All other pages of your document will be numbered in the same way, from the very first to the very last. But there is also one “but” here. Where have you seen a document begin with page number 1? That's right, there is practically nothing like this anywhere. Because number 1 is the title page. And we don't number it. And what should we do then? It's simple. In order to solve this problem, you need to click on this line “Page Number Format” 
And this image appears before us: 
What do we need here? Just one – “Page Numbering” and “Start With”. 
Here you just need to put the number with which the book, dissertation or abstract begins. 
That's it, we have the numbering done as it should be. Now let's try to analyze this question. When we carry out all these actions, we get a strip like this. 
How can I remove it? Everything is very simple. To do this, click on the “Close footer window” box. Where can I look for it? And here it is. 
After this action, we will only have one numbering left.
How to number pages in Word, for example, with Roman numerals or even letters? Oh, and that's no problem! Numbering pages in Word this way is very easy. Again, display this “Page Number Format” box and select Roman numerals in the “Number Format” line. 
And this is what we got: 
Well, how can you completely remove all numbering? And this problem is very easy to solve. To do this, click “Delete numbers” in the footer column. 
So, easily and simply, and most importantly, understandable for everyone, we have solved one of the main problems of Word users - how to number pages. I think now you definitely won’t have any difficulties with this!
The creation of large documents, books, diplomas, term papers, instructions is inextricably linked with page numbering. It's worth noting that numbering standards can vary dramatically.
If in fiction, the designer can afford ornate numbers and place them anywhere on the page, then in coursework or graduation projects, you must adhere to the rules of design, otherwise, even a brilliantly written work will not even be accepted for consideration.
In Word, you can insert page numbers in several places:
- at the top of the page;
- at the bottom of the page;
- in the margins of the page.
How to enable numbering at the top of the page
- From the “Insert” menu, select “Header and Footer”.
- From the drop-down menu, you are interested in the “Page Number” command.
- Then in the “Page Numbers” menu window, use the “Top of Page” command.
- In the menu that opens, you can select a page numbering option from the template library and click on it with the left mouse button.
How to enable numbering at the bottom of the page
Similar to the case described in point 1, automatic numbering occurs at the bottom of the page.
- Open the “Insert” function.
- In the menu ribbon, select the “Header and Footer” command.
- In the “Page Number” group, in the menu, use the “Bottom of Page” command.
- And at the end of the algorithm, click on the number placement template.
How to enable numbering in page margins
Placing the page number in the margins is no different from any other placement.
- In the main menu, select the “Insert” item.
- In the command ribbon that opens, click on the “Page number” line.
- In the drop-down list, use item number three, “In the margins of the page.”
- In conclusion, you should choose a template that meets your requirements.
Change page numbering in Word
By default, Word uses page numbering from first to last. In most cases, this method is acceptable, yet it is not for nothing that it is made by default, but in cases where we are dealing with coursework, or setting page numbers in a book, such numbering becomes useless.
In this section, we will look in detail at how to change the page numbering for different cases.
How to number pages without a title page
Coursework, essay, diploma and similar documents that have a title page do not allow numbering on the first page.
The title page is not numbered, and although it is part of the book, it is not numbered.
Let's consider an example in which you need to remove the numbering of the title page in a Word document:
As a result of these actions, the numbering of the document will start from zero, and then on the first page “0” will be hidden by a special footer. The second page will accordingly receive the number “1” and will continue further, automatically.
How to number pages starting from any page (from 3 and up)
In order to be able to number pages starting from the second, third or any other, you should perform the following steps.
- Place the cursor at the end of the first page.
- Click on the “Page Layout” menu item.
- Select the “Breaks” function and use the “next page” command. Go to the end of the second page and repeat your steps.
As a result, three pages with the number “1” will appear in the document.
- Next, in the “Insert” menu, access the “Page Number” line.
- In the window that opens, click on the line “Page Number Format”.
- The next step is to check the box in the “Start with” line, and set the cell to “0”.
- Next, on the first and second pages, set “Special header and footer on the first page.”
- As a result of our actions, we removed the numbers from the first and second pages, and our third page begins with the number “1”.
How to put even and odd page numbers
Let's give an example of the implementation of book page numbering, where there will be even numbering on one side and odd numbering on the other.
This format is used because two pages will be printed on one sheet at once: the first and second. In order not to get confused in page numbers, it is more correct to set even and odd numbering.
Page numbers will need to be placed on the first and second pages separately. Let's start from the first page:
- Let's go to the "Insert" menu.
- Select the number layout format (in my case I use Simple Number 3)
For the second page do the following:
- Let's go to the "Insert" menu.
- Let's go to the "Header and Footers" block and select "Page Number".
- Depending on the planned location for the number, we activate “Top of the page” or “Bottom of the page”.
- Select the number layout format (in my case I use Simple Number 1).
- In the construct menu that opens, click on the “Options” item.
- Select the line “Even and odd headers and footers for different pages" and check the box.
At this point, the page layout is completed, and the numbering will change to even and odd, as shown in the screenshot below.
How to add numbering like “Page 10 of 250”
- We carry out the document numbering procedure.
- Use the mouse cursor to highlight the number of the first page of the document.
- Press the key combination “Alt + F9”
- Instead of “1” the inscription will appear
- Add “\250” to the end.
- Press Enter.
As a result, we get numbering in the “X\250” format throughout the document. Where X is the number of the current page of the document, and 250 is the number of pages in the document.
Another option for creating the numbering “X out of 250” is as follows.
- In the main editor menu, click on the “Insert” menu item.
- In the set of commands that opens, activate the “Page Number” command.
- In the window that opens, select one of the suggested locations for the page number.
- In the templates provided to choose from, we find the option “Page X from Y).
- Your page will be numbered as follows: Page 1 of 5.
- Press the keyboard shortcut “Ctrl F9”.
- The page numbering will look like “X of 250”. Where X is the current page number, and 250 is the number of pages in the document.
What is continuous pagination?
When working with complex documents containing a large number of sections, it becomes necessary to number the page, both as part of a section and as a page of the entire document as a whole. In this case, the numbering that runs through the entire document is called continuous.
Continuous numbering differs from regular numbering by a certain amount of pages. To correct the situation, use the hotkeys “Alt” + “F9”. The following is the algorithm for creating continuous numbering.
Let's say the difference between continuous and regular numbering is 12 pages. To correct the value of continuous numbering to one that corresponds to reality, you should:
- Select a continuous numbering number.
- Press the key combination “Alt +F9”. The page numbering will change to
- Press the key combination “Ctrl + F9”. Another curly brace will be added to the formula. ( ( )
- Before the brackets we put an equal sign, and after -10 and press “Ctrl + F9”. . (= ( -10 )
As a result, continuous numbering will increase by 10 points.
How to make page numbers in headers and footers
You should have become acquainted with headers and footers in the article “, so it’s better to follow the link and read the material.
If you are already familiar with headers and footers, let's continue.
- Place the cursor on the virtual line located above the first line in our document and double-click with the left mouse button.
- As a result, the header will appear and the designer will open in the command ribbon.
- Select and activate the “Page Number” command. This can be done by left-clicking on the selected function.
- In the menu that opens, select the item that corresponds to our desire regarding the placement of the numbering of our document and click on it with the left mouse button.
This way we can assign pagination to the already created footer.
Number with Roman numerals
- Double-click on the header or footer and the designer will open in the menu ribbon.
- In the ribbon, find the “Page Number” menu item and open it.
- In the window that opens, go to the “Page Number Format” line.
- In the “Number Format” block, click on the drop-down list and select Roman numerals.
- Click “Ok” with the left mouse button.
How to remove page numbering
- To remove page numbering, double-click on any page number.
- In the construct that opens, select the “Page numbering” line.
- In the window that opens, hover the mouse cursor over the “Delete numbering” command and press the left mouse button.
There is another, more classic way to remove page numbering.
- In the main menu, click on the “Insert” command.
- Among the attached commands to choose from, you should focus on “Page number”.
Loading...
