In Microsoft Outlook, you can specify that for all messages you send, an automatic Bcc (Bcc) will be sent to other distribution lists or users.
One scenario in which this rule is useful is when all group members reply to incoming email messages, such as Center technical support. When one group member replies to a message, other group members automatically receive a copy of the reply, keeping all outgoing messages up to date.
client rules
Create a rule
Now, every time you send a message, be it a new message, forward a message or reply, people or groups that are specified in the rule will be automatically added as copy recipients. The names of people or groups do not appear in the Cc line of the compose message, but those names will appear to all recipients of the message.
Disable a rule
In the Mail view, on the tab home click the button rules > Manage Rules and Alerts.
On the tab in the section Rule
Click the button OK.
Rules and Alerts.
Advice: additional information For information on how to quickly disable this rule for individual messages, see the next section ("").
Use a category to disable automatic CC for individual messages
If you want the flexibility to turn off automatic new copy rules based on a single message without having to navigate through the dialog box rules and alerts, you can use the categories feature in Outlook, along with a rule.
Advice:
First, you need to create a rule to automatically send blind carbon copy (CC) for all email messages you send.
This specific rule is called client rules. Client rules run only on the computer on which it is created and run only if Outlook is running. If you were to send an email using an email account on another computer, the rule would not run from that computer so that it would be generated on that computer. This same rule must be created on each computer that plans to use it.
Create a rule
Now every time you send a message, be it a new message, forward a message or reply, people or distribution lists specified in the rule will be automatically added as copy recipients. The names of people or distribution lists do not appear in the Cc line of the compose message, but those names will appear to everyone who receives the message.
Disable a rule
To prevent a copy from being sent automatically, you must first disable the rule.
In Mail in the menu Service click the button Rules and Alerts.
On the tab Email Rules In chapter Rule uncheck the box corresponding to the rule you created.
Click the button OK.
Now you can send a message without automatic sending copies of it to other people or mailing lists. The rule will be inactive until it is re-enabled in the dialog box Rules and Alerts.
Advice:
Use a category to disable automatic CC for individual messages
If you want to disable the new automatic Send CC rule for individual messages without calling the dialog box Rules and Alerts, you can set the rule to a category available in Office Outlook 2007.
Modify the rule you created earlier so that when you add the specified category to a message, the rule does not automatically send a copy.
Whenever you want to disable the auto-cc rule for a message, apply a category to it.
Advice: You can use a keyboard shortcut if you specified it when creating the category.
When you send a message, the auto-copy rule will not apply.
Today's email services collect a lot of information about users. What can we say if the “good corporation” Google with its Gmail service was the first to begin integrating its services, basing everything on targeted advertising. However, in contrast to the email giants on the Internet, there are a small number of anonymous email services that allow you to get rid of spam flows and protect your personal data from being used for other purposes. I selected five such services.
It is worth noting that it makes sense to use such services only in conjunction with TOR, VPN, or at least a proxy - we recently discussed how to hide your activity on the Internet. In general, you need to hide your real IP address in any way. Now let's look at the mail services themselves.
Guerrillamail
The service creates for you Mailbox, incoming correspondence from which will be deleted an hour after reading. It is possible to set up forwarding to your real mailbox. If desired, temporary mail can be quickly deleted or a new one created.
The Anonymous Email
On this site, to register, you just need to indicate your real e-mail. In this case, you should uncheck the options for saving your data and participating in the mailing list. The service guarantees anonymity, but, unlike Guerrillamail, it does not allow you to create temporary mailboxes.
Anonymousemail
Service for sending mail from an anonymous mailbox. It is possible to leave your real e-mail for feedback, but the recipient of the message will not see it. Very easy to use and reliable site.
Send-email
A service similar to the previous one, from which more than 100,000 letters are sent every day. Each time the shipment comes from a new box. You can specify an address for feedback.
HideMyAss
Mail service of a popular anonymizer. Intended for incoming mail only. You can configure this address to receive notifications from social networks, as well as other less useful correspondence.
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“It’s like the fairy tale about the boy who constantly cried wolf.” If you abuse the “urgent” tag, people will stop answering your emails. And a truly important letter may go unnoticed because of this.
Familiarity
Yes, the tone of your letter can reflect your relationship with the recipient. However, you may be considered unprofessional if you allow yourself to be too informal in your correspondence. Don't overuse exclamation marks, emoticons, colored text, unusual fonts and excessive brevity of messages.
Be especially careful if you have to work with people different ages, with a language barrier or with those who prefer a more traditional form of communication.
Too dry tone
At the same time, being a robot is also not worth it. It's okay if you show your character or enthusiasm in your letters - within reasonable limits.
Reply All
Work email is not for entertainment, but for communication. So if you're replying to an email sent to a group of people, think twice before clicking "reply all." To do this, your answer must be extremely important to everyone.
Sending copies without permission
Sharing other people's information with others is, to say the least, impermissible. It doesn't matter whether you send a client a copy of a letter from your boss who responded to him in any way, or include one employee in personal correspondence with another. Few people might like it if you send a copy of a letter without their consent.
Send BCC
Sending BCC breeds mistrust. If you want to send a letter to someone, and this person, in theory, should not participate in work correspondence, copy the text and send it as a separate letter.
Unspecified email subject
Subjects like “It’s Me,” “Hello,” or “FYI” (FYI) simply don’t grab attention. The person will not understand what is being said and will not want to respond to the letter. Work-related letters should be clear and concise. The recipient is more likely to open the email if he understands what you want from him.
Sending too many personal emails
You can sometimes use jokes, touching stories and motivational quotes to cheer someone up. But people get tired of this quickly, no matter what your intentions were in writing them. If you send too many personal emails, they will simply be set to auto-deletion.
Be rude
You shouldn’t send letters full of poison, because people will remember it when the opportunity arises. Instead, write a letter and leave it in “Drafts” for two days. Then you can come back to it and edit it, removing the barbs. This way you will achieve what you want faster. In addition, you will be treated as a very patient and thoughtful professional.
Stupid email address
If you are sending an email to a client, employee, or potential employer, do not use email with an “unprofessional” title. If there is anything in the mail title that purports to be witty or contains sexual or vulgar connotations (something like [email protected]), you run the risk of making your interlocutor feel negative towards you from the very beginning. Create a separate email for purely professional needs.
Typos
The fact that the email was sent from an iPhone is not an excuse for sending sloppy emails. If you make more than one mistake in your letter, it may be considered unprofessional. If this is a very important letter, and you are in a hurry to get somewhere, then try to at least check it before sending it.
Sending emails early in the morning
Most people, when receiving letters, look at the time they were sent. If the letter is sent too early, you may be viewed negatively. At the very least, you will be considered a workaholic with no personal life. It's worse if you are considered intrusive. If inspiration awakens you at night, write a letter, save it in “Drafts” and send it during working hours.
Too many punctuation marks
People sometimes get too carried away and use a lot of exclamation points. The result may seem immature or too emotional to some. Don't abuse it!!!
Non-professional fonts
The Purple Comic Sans font has its own scope. In business, it is better to use classic fonts, colors and sizes. Your letters should be easy to read.
Typically a font size of 10 or 12 is used. Easy-to-read fonts like Arial, Calibri or Times New Roman are best for the job. Preferable color is black.
Letter too long
Most people spend seconds, not minutes, reading emails. Many people simply skim over the text with their eyes, so write your letters based on this. People find it difficult to read large paragraphs - break the text into smaller blocks. Highlights and bulleted lists are much easier to read. You can also highlight the main points in bold or italics, but do not do this often.
Don't forget to BCC the recipients of the email if not all recipients need to see each other.
BCC, or Blind Carbon Copy- this is what is called a hidden copy in Russian. Thanks to it, the recipient does not see all the other addresses where the letter arrives. This feature is found in all postal services, from Outlook to Gmail, and if you still don't know about its existence, then it's quite possible that your colleagues and clients don't like you.
First of all, BCC is an unspoken etiquette. email correspondence. Just as you shouldn’t, in the same way you shouldn’t show other people’s postal addresses to anyone. And even if you did click on your favorite “Reply all” button, your message will not reach the recipients in BCC.
Not everyone knows this, but BCC not only protects email addresses from prying eyes, but also works as a kind of anti-virus, preventing spam from entering your computer. This is due to the fact that viruses moving around e-mail, hidden email addresses are not available. And although a postal address on the Internet is not as personal and important as a home address, open access You shouldn’t leave it - otherwise spam will most likely be unavoidable.
Craig Child
journalist
“Bcc is where you put contacts that you don't want other people to see. It is usually used for mailings and spam, but this field is also convenient for maintaining decency and not showing email addresses to outsiders. I think it's a mistake to think that people are comfortable with other people seeing their addresses. For example, if it’s an invitation to a party: not everyone knows each other, so it’s often inappropriate for people to see each other’s contact information.”
I recently got this working, so although I would share:
Sending all outgoing mail to Sent folders with postfix and cyrus imap.
Do postfix send copies of copies of all outgoing emails to a special "sent" email account. Use a sieve on this special account to redirect all emails to the Sent folder associated with the account.
Create account email user for sent
The easiest way to do this is to create a new unix account for senders, setting the shell to /bin/false so that no one can log into:
Host$ sudo useradd sent host$ sudo chsh -s /bin/false sent
Configure imap for sent user
Using cyradm, we create a new mailbox (i.e. user) and let that user add access to all of our Sent Items imap folders:
Host$ $ cyradm -user cyrus localhost Password:
Create a sieve script for the submitted account
This script redirects all incoming email to the sent account, to the Sent folder in the senders inbox.
My script is called sent.sieve and looks something like this:
# Sieve script for sent. If outgoing email is bcc"ed to this account, # this sieve script will redirect it to the sender Sent folder require ["fileinto"]; if address:is:localpart "From" "userx" ( fileinto "user.userx.Sent "; ) elsif address:is:localpart "From" "usery" ( fileinto "user.usery.Sent"; ) elsif address:is:localpart "From" "userz" ( fileinto "user.userz.Sent"; )
You will need to enter an entry for each of your users (userx, usery, userz in the example above). I could not find The best way do it. Suggestions are welcome [email protected]
Set up the sieve script like this:
Host$ sievshell localhost -user=sent -a=cyrus Password:
Configure bcc mapping for postfix
In the postfix directory (/etc/postfix on debian) create a file called bcc_map that looks like this:
# copy all locally sent mail to the sent account @yourdomain.com [email protected]
Compile this to hash file postfix using:
Host$ sudo postmap bcc_map
Add the following configuration to the postfix main.cf configuration file:
Sender_bcc_maps = hash:/etc/postfix/bcc_map
And make postfix reload its configuration:
host $sudo/etc/init.d/postfix reload
Testing and Debugging
Send the email and check that it is copied to the Sent folder.
In case of problems you should check the cyrus and postfix logs (all logged to /var/log/syslog on my debian host). Typos and incorrect access permissions usually result in some hints being sent to logs.
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