The new edition of Law 54-FZ has changed the requirements for the use of cash register equipment in organizations. The new requirements of Law 54-FZ are described in detail.

The 1C company promptly makes changes to 1C programs that support changes in legislation.

The new releases of 1C: Accounting 8 edition 3.0 implement support for the requirements of the new edition of Law 54-FZ and the connection of online cash registers.

To use the new generation of CCP you must:

Purchase/upgrade cash registers. Popular models of online cash registers can be viewed at the link.

Conclude an agreement with the Fiscal Data Operator (FDO). You can conclude an agreement with OFD using the 1C-OFD service. .

Set up the joint operation of the 1C: Accounting program and the online cash register used.

Brief instructions for connecting an online cash register to 1C:

Organization;

KKM cash desk;

Shift start date and time;

Status – “Open”.

When closing a shift, the shift completion time is filled in, the status changes to “Closed”, and the details of the Fiscal data page are filled in.

The composition of the details depends on the version of the fiscal document formats supported by the fiscal drive and cash register. Basic details are displayed on the form; all available fiscal data can be viewed by following the link to the data file.

Sending an electronic receipt to the buyer

In accordance with the new edition of 54-FZ, the seller is obliged to provide an electronic receipt at the buyer’s request. The program user can fulfill this requirement by configuring the mail agent and telecom operator settings in the Organizer section settings.

At installed settings transfers, customer electronic checks will be placed in a message queue for sending. The administrator can set up a schedule for transferring checks standing in the queue (Sales - 54-FZ) immediately after the check is punched or configure automatic mailing Scheduled.

When registering a sale in RMK, the cashier has the opportunity to enter the buyer’s phone number or e-mail before paying. The administrator can control the status of the queue of electronic receipts ( Administration - Sales - Law No. 54-FZ).

The administrator can open unsent messages and read the error message. Once you have resolved the errors, you can select unsent messages and resend them using the Send command, or delete them if they cannot be sent. The queue status is updated using the Refresh button. By clicking the link Configure sending electronic checks, you can go to the form for setting up a routine task for sending checks.

After the fiscal registrar is successfully connected to the PC, configured to work correctly with it and connected to the Internet, it must be connected to the software, the task of which is to control the equipment during mutual settlements between the buyer and the seller. This could be: “1C-Retail”, “1C Trade Management”, “Kontur.Market”, “IIKO”, “R-keeper” or other software.

Next, the selected program must be configured so that it sees the fiscal registrar, and the latter receives commands to print various reports (checks). To set up such a program you will need the help of a specialist.

It is important to note that the end user may encounter significant difficulties if, for example, there is cloud solution(renting a 1C program, in which the user does not have administrative rights on setup software, installing programs, etc.).

Which cash registers can be connected to 1-C according to the new law No. 54-FZ?

A list of CCP models with data transmission that can be connected to 1C programs can be viewed. New models will be included in this list as new cash registers are certified.

Connection of CTT with data transmission

To connect a cash register, you need to install the device driver and configure Internet access for it (using the driver).

Connecting the device to the program is done in the directory Connected equipment (Administration - Connected equipment)– see fig. 2.

Rice. 2 - Connected equipment

You must select the type of equipment CCP with data transmission and create a new directory element. Then select the organization on whose behalf the goods will be sold on the fiscal registrar, and the device driver. In field Serial number Enter the serial number indicated on the device body. Next you need to click the button Tune and perform driver settings - port, network and other settings specific to this model. After this you need to click Device test.

If the connection is successful, a message will appear on the screen. The user can close the form using a button Save and close.

1C:ITS

More information about the new legislation on cash registers and which taxpayers and within what time frame should switch to online cash registers can be found in the “Cash register equipment” directory in the “Legal support” section.

Registration of a fiscal drive

After connecting the cash register to the program, you need to register the fiscal drive. This operation is also carried out when replacing a fiscal drive after its expiration date or exhaustion of the memory resource: the used fiscal drive is closed, then the physical device is replaced and a new one is registered (Fig. 3).

Rice. 3 - Operations with FN

You must select an item Registration from the menu Operations with fiscal storage, fill in the field in the form that opens KKT registration number number received when registering the cash register with the Federal Tax Service, check that your details are filled out correctly, and indicate the address of the cash register installation (Fig. 4).

Fig. 4 - Registration of FN

You can select one or more taxation systems if you plan to issue checks using this device to register payments for goods and services related to activities with different forms of taxation (Fig. 4). If sales are processed at the cashier's workstation (WWK), the program controls the composition of the check: one check can include goods, the balances of which are written off from warehouses with the same taxation system. Write-off of goods is carried out in accordance with the settings for the distribution of sales by warehouses and services by organizations.

CCP settings include a number of indicators for conducting activities. You also need to indicate the name and TIN of the fiscal data operator.

Registration data of the cash register is available for viewing in the card of the instance of the connected equipment.

Operation Changing Registration Settings required when re-registering a fiscal drive. Depending on the chosen reason for re-registration, you can change those details of the cash register system that he can change.

The registered device can be selected in the card KKM cash registers.

Note! Distribution of revenue by sections of the fiscal registrar (FR) for the type of equipment CCP with data transmission not supported. In settings Cass KKM for equipment type CCP with data transmission in field Revenue distribution by FR sections a preset element of the settings directory is substituted, which does not change. Work with fiscal registrars is maintained at the same level.

Cashier shifts

When opening a cash register shift by the team Open shift a document is created in the main menu of the RMK or on the form of the list of cash register receipts Cash shift (Sales - Retail sales), in which the basic data of the current cash register shift is recorded: Organization, Cash register cash register to which the device is connected, Date and time of the start of the shift, status - Open. When closing a shift, the shift completion time is filled in, the status changes to Closed, and the details of the Fiscal data page are filled in.

Rice. 5- Cash shift Basic data (Markov)

The composition of the details depends on the version of the Fiscal Document Formats supported by the cash register. Basic details are displayed on the form; all available fiscal data can be viewed by following the link to the data file.

Registration of sales and return of goods

The actions of cashiers when registering the sale and return of goods during a shift, in general, have not changed compared to the previous work procedure.

When issuing checks, the commodity composition of the check is controlled:

• all item items of one check must be written off from warehouses for which the same taxation system is applied;
• services provided by the seller are covered by a separate check under each agency agreement.

The return of goods after the end of the shift can be processed not through the main cash register of the enterprise, but directly at the checkout, punching a return receipt. When issuing return receipts on cash registers with data transfer, control of the date of sale of goods is disabled.

Providing an electronic receipt to the buyer

In accordance with the new edition of Law No. 54-FZ on the use of cash register systems, the seller must provide an electronic receipt at the buyer’s request. The program user can fulfill this requirement using the appropriate program functions. To do this, you need to configure the mail agent and telecom operator for sending SMS messages.

When the electronic receipt transmission settings are configured, customer electronic receipts will be placed in a message queue for sending. The administrator can set the settings for sending messages from the queue (Sales - 54-FZ) - immediately after a check has been punched or set up automatic distribution on a schedule.

When registering a sale in RMK, the cashier now has the opportunity to enter the buyer’s phone number or e-mail before paying for the purchase. Several ways to determine buyer contact information are supported:

• manual data entry;
• reading with a barcode scanner the business card of an application developed by order of the Federal Tax Service for the buyer;
• determination of telephone and e-mail using the buyer’s discount card (if this data is saved in the information database).

The search for a buyer's discount card in the RMK interface, when viewing the list is prohibited, is carried out not only by code, but also by phone number, e-mail and last name of the buyer. After selecting a card, an SMS confirmation code for this operation is sent to the owner’s number. The ability to select a card during a search without SMS confirmation is regulated by the additional user right Allow selection of a card by e-mail without confirmation during a search or Allow selection of a card by phone number without SMS confirmation during a search. If the right is established, the system will not require confirmation with the code sent by the program to the buyer.

Input buttons are displayed in the RMK payment form subscriber number or buyer's email address. If the number was recorded in the information database earlier and is determined using a discount card, the cashier is given the opportunity to delete the data from information base at the request of the buyer using the reverse key on the data entry/display form. After the check has been punched, an electronic copy of the check will be placed in a queue for data transfer.

The administrator has the ability to control the status of the queue of electronic receipts (Administration - Sales - Law No. 54-FZ). The transition to the queue is carried out using the link Open queue of electronic checks(Fig. 7).

The administrator can open unsent messages and read the error message. Once the error has been resolved, you can select unsent messages and resend them using the command Send list command panel or delete if sending is not possible. Queue status open form updated via button Update. Link Set up sending electronic checks You can go to the form for setting up a routine task for sending checks.

The new version of Law No. 54-FZ provides for a correction check, which can be issued if it is necessary to correct sales data submitted to the Federal Tax Service. Such a check can be issued on the instructions of a tax inspector. To complete this, the program provides a document Correction check (Finance - Cash correction checks).

Rice. 8 - Correction check

The correction check does not change the state of the registers. As clarifications from the Federal Tax Service and methods for using this document become available, changes may be made to the program.

", May 2017

The transition to online cash registers has brought changes to the reflection of trade transactions in the new editions of the 1C: Enterprise Accounting 8 program. Particular attention should now be paid to printing paper checks and sending electronic checks.

Due to the entry into force of Federal Law No. 54-FZ of May 22, 2003, organizations are required to switch to cash register equipment (CCT) with the possibility of online data transfer.

Starting with release 3.0.45, the program in “1C: Accounting 8” has implemented the ability to connect retail equipment and send an electronic receipt.

First of all, you need to connect the device to the program. To do this, go to the section “Administration – Connected equipment”. Selecting the type of equipment "KKT with data transmission" and create a new directory element. Here we indicate "Hardware Driver" by selecting it from the list of supported devices. Since in tax office A CCP is assigned to a specific organization, then in 1C each CCP unit is also linked to an organization. In field "Serial number" Enter the serial number indicated on the device case. If the cash register will be used in retail trade, then you can indicate "Stock". In this case, this CCP will be used in this warehouse by default.

Next, go to the settings (button "Settings" on the form of a cash register card or in the form of a list). If the driver for this device model has not been installed previously, you will be automatically prompted to install it.

Note! To operate some cash register models, the driver is divided into two components: main and integration. In this case, the integration component is installed from the 1C: Accounting 8 program, and the main component must be downloaded and installed separately from the supplier’s website. When doing this, follow the driver prompts and/or the supplier's manual. The installation of this driver is not directly related to working in the program, but is necessary for interaction with the cash register.

After installing the driver, set the settings: port, network settings and other settings specific to this model. To check the correctness of the settings and functionality of the cash register, press "Device Test". If the device is connected correctly, a message will appear, then close the form using the button "Save and close".

In accordance with the current edition of Federal Law No. 54-FZ, the key element of cash register equipment is the fiscal drive - a software and hardware encryption (cryptographic) tool. It is this device, along with long-term storage data provides encryption and transmission of protected fiscal data to the fiscal data operator (OFD). The fiscal drive must be replaced upon expiration or upon exhaustion of its memory resource. A newly acquired cash register with a new fiscal drive is subject to mandatory registration to the Federal Tax Service.

After the tax office accepts the application, it will assign “KKT registration number” which needs to be remembered. Next, proceed to registration on the cash register: open the cash register card, select the menu item “Operation with a fiscal drive – Registration”.

In the registration form we indicate “KKT registration number”, which was received by the Federal Tax Service when submitting the application. We also include details "Organizations", “CCP installation address”, taxation system (if combined, we indicate several), as well as details "Fiscal data operator". Signs in a group “Setting up CCP” depend on the specific use of the CCP. The characteristics must be determined and agreed upon together with the fiscal data operator. Then click "Continue operation", and the data will be transferred to the cash register and stored in the cash register registration card (group “CCP registration parameters”). A report will be printed on the cash register. To complete registration with the Federal Tax Service, go to Personal Area website of the Federal Tax Service and indicate the data from this report: document number, fiscal attribute and the exact date and time of the transaction.

Upon expiration or upon exhaustion of its memory resource, the used fiscal drive must be closed ( “Operations with the fiscal drive – Close”), and then register a new fiscal drive (menu “Operations with the fiscal drive – Changing registration parameters”). In the form we indicate the reason for changing the parameters: "Changing the fiscal drive." Also by operation "Changing registration parameters" you can change the user details, change the CCP settings or change the OFD.

Opening and closing a cash register shift

In accordance with legal requirements, work with fiscal equipment is divided into cash register shifts. Before starting work, you need to open a shift, and upon completion, close a shift. We open and close shifts in the section "Bank and cash desk - Fiscal device management". The list of cash register shifts is located in the section “Bank and cash desk – Cash shifts”.

At the moment of opening the cash register shift, it is recorded "Organization", "KKM cash register", to which the device is connected, date and time of shift start, status "Open". After the shift is closed, the status will change to "Closed".

Closing a shift can be done from:

forms of management fiscal registrar(chapter “Bank and cash desk” – “Fiscal device management”);

cash register shift forms;

check list forms (section “Sales” / “Retail sales (checks)”).

Printing checks and sending an electronic check

Current legislation contains a number of requirements, including printing the nomenclature on the check and sending an electronic check to email or to the buyer’s phone at his request. Depending on the type and organization of trade, printing a receipt is possible from the following documents:

retail sales (checks);

cash receipt;

payment by payment card.

Document "Check"(Chapter “Sales” – “Retail sales (checks)”) is used in the case of automation of small retail to reflect each sale to an impersonal buyer. We print the check using "Accept payment". To send a check to email address or telephone, we use icons depicting a telephone and an envelope and indicate the telephone number and/or address. Sending is carried out using OFD.

The receipt automatically displays the item composition specified on the tab "Goods and services" in the document.

Document "Cash receipt" with payment type "Receipt from buyer" is intended to reflect cash settlements with legal entities and individual entrepreneurs. This procedure is also used for sales to individuals whom we want to personally include in the directory of counterparties, for example, when the moment of sale of goods (work, services) does not coincide with the moment of payment. To comply with the requirements of the current legislation regarding the printing of nomenclature, we issue an invoice to the buyer and indicate it in the field "An invoice for payment" in document lines. The invoice amount, taking into account the VAT rate, must completely coincide with the amount on the corresponding line. If an invoice for payment is not selected, then instead of the names of goods in the receipt it will appear “Payment from: Name of buyer” “Base: Foundation document”. The foundation document is indicated in the group "Requisites printed form» document "Cash receipt". Then click "Print check". A form will open for you to enter your email address and phone number. Sending is carried out using OFD. Next by button "Continue" the receipt will be printed.

Document with payment type "Receipt from buyer" is intended to reflect card payments (acquiring) with legal entities, individual entrepreneurs, as well as for sales made to individuals. To print a receipt on a cash register, we perform the same algorithm as for cash receipts. To print the item composition, we issue an invoice to the buyer and indicate it in the field "An invoice for payment" in the lines of the document, and after pressing the button "Print check" Enter your email address and phone number.

In case of a refund to the buyer, we print a refund receipt from the documents "Cash withdrawal" or from document "Payment card transaction" with a view "Return to Buyer".

Sale with partial prepayment

Example:

Under a contract for the sale of goods, the client makes an advance in the amount of 30% of the total sale amount, then after shipment he pays the rest of the amount.

We perform the following actions:

We draw up a document “Receipt for” or “Cash receipt order” with the type of operation “Payment from buyer”, select a client, an agreement and enter the advance amount. When posting a document, a posting will be generated:

DT 51, 50.01 CT 62.02 (account for advances with customers).

VAT payers register an invoice issued for an advance payment, which will generate the following transactions:

DT76AVKT 68.02 – VAT on advances.

We create a document “Sales of goods and services” for the sale of goods, works and services. In the document we indicate the client, the contract, and the list of goods to be shipped. We post the document and check that the postings include:

DT 90.02.1 CT 41.01, 10.01, etc.

DT 62.01 CT 90.01.1 – register revenue.

DT 62.02 CT 62.01 – offset of advance payment.

DT 90.03 CT 68.02 - if the organization works with VAT.

VAT payers register an invoice.

For the balance of the debt, we also register the document “Receipt to the current account” or “Cash receipt order”. The document generates transactions:

DT 51, 50.01 CT 62.01 – repayment of the client’s debt.

To check, we create a balance sheet for the account with settings for subaccounts, and check the correctness of closing the turnover and account balance.

Payers on the simplified tax system “income minus expenses” and UTII should pay special attention to closing accounts, since it is upon closing accounts that the system accepts amounts for expenses and distributes UTII.

Sales through an online store

Selling through an online store has become increasingly common in recent years due to its convenience. Most often, customers pay for purchases made in an online store by card or electronic money. For example, a buyer purchases a product at retail store and pays by credit card.

We register the buyer's prepayment -"Payment by payment card" , the document generates transactions:

DT 57.03 CT 62.02 – payment by payment card.

Next, the bank transfers funds to the organization’s current account. To do this, we create based on the document "Payment by payment card" document “Receipt to the current account” with the type of operation “Proceeds from sales of payment cards and bank loans”, indicate the acquiring bank, transfer amount, acquiring agreement, settlement account 57.03.

The amount of the bank commission is reflected on account 91.02 as expenses for bank services.

The document generates transactions:

DT 51 CT 57.03 – transfer amount.

DT 91.02 CT 57.03 – bank commission reflected.

Next, we register the sale of goods and services, which is located in the section"Sales" . In the document, we change the account for settlements with counterparties to 62Р – retail settlements.

The document generates the following transactions:

DT62RKT 90.01.1 – proceeds from sale.

DT 62.02 KT62R – offset of advance payment.

DT 90.03 CT 68.02 - for VAT payers.

Note! If the sale is subject to VAT, then we register an invoice. To deduct VAT from the advance received, we register a document “Creating purchase ledger entries”.

Print (Ctrl+P)

Cash register with data transmission (54-FZ)

This is a device for registering trade transactions and generating checks with subsequent submission of data on the registered transaction to the OFD. In cash register systems with data transfer, fiscal drives are used - blocks responsible for entering, storing and transmitting data on all payments made during the year. At the time of making a purchase, the cash desk issues an electronic (via e-mail or SMS) and paper receipt. The peculiarity of cash registers with data transfer is that all information about payments is transmitted through the fiscal data operator (FDO) to the tax office.

In the form for connecting and setting up trade equipment in the new edition of 1C: Trade Management 10.3.40, released in January 2016, the ability to download service processing of the type "KKT with data transmission", supporting work with cash register equipment with the function of transmitting data to the fiscal data operator in accordance with the Federal Law of May 22, 2003 N 54-FZ “On the use of cash register equipment when making cash payments and (or) settlements using electronic means of payment ”

The 1C company supports work with the most common CCP models of the ATOL and Shtrikh-M companies. Added maintenance processing for hardware supported by drivers:

• Driver “Shtrikh-M:KKT with data transfer to OFD (54-FZ)” version 4.13, developed by the company “Shtrikh-M”
• Driver “ATOL:KKT with data transfer to OFD (54-FZ)” version 8.12, developed by the company

A constantly updated list of certified hardware models supported by these drivers. In particular, the requirements for drivers of connected equipment submitted for certification to company “C” to receive the “Compatible! Software system 1C:Enterprise”, version 8.3 are implemented in the following CCP with data transfer:

• “ATOL-25F”, “ATOL-22F (ATOL FPrint-22PTK)”, “ATOL-55F”, “ATOL-11F”, “ATOL-30F”, developed by the company “ATOL”,
• “RETAIL-01F”, developed by the company “Shtrikh-M”

Document “Cash shift”

The document “Cash shift” has also been added to the “Commercial equipment” subsystem of edition 10.3.40. The document contains cash register shift data received from the cash register at the time of opening and closing the shift.

Cash shift is the period when a cashier works at a cash register. This period of work is recorded in the document Cashier shift.

List of documents. For ease of work, the User can filter the list of shifts by workplace and fiscal device by selecting the desired values ​​in the corresponding fields of the list header. Using the Ctrl+F command, you can filter the list by any combination of characters. Using the service Advanced Search (Alt+F), which is launched from the command panel of the list. The user can select the desired shifts by specifying a search based on the values ​​of various details.

new document created automatically when a shift opens . After executing the command, the system informs the user about the opening of the shift.

On deposit "Basic data" The document form contains information about the organization, the fiscal device on which the shift is open, the date and time the shift opened, the status of the shift (open or closed).

In the case of using a cash register with data transfer that supports the transfer of fiscal documents to XML format, on deposit Fiscal data information is available about the number and date of the cash register change, the number of strict reporting forms and fiscal documents per shift, as well as the date and time of the first document not transferred to the fiscal data operator and the total number of such documents. If there are warnings about the state of the fiscal drive, such as: memory full, resource exhausted, or the need for replacement, information about this will be displayed in the document header.