The development of the treasury system, its increasing requirements and financial capabilities gives rise to both quantitative changes in the information environment - an increase in the volume of information processed, functions performed, and qualitative ones - an expansion of the functional range of tasks to be solved, a change in their nature, and the like. The variety and complexity of the tasks performed by the treasury authorities determined its orientation towards the use of modern automated information technologies in its activities.
Usage automated systems ensures the creation of a single information space, covering all areas and all participants in the budgetary sphere. The core of building a unified information space in the budgetary sphere is the complete automation of the budget execution process, which ensures the optimization of comprehensive budget accounting and financial control, and effective management of public financial resources.
The main purpose of the automated information system (AIS) of the treasury is to coordinate and ensure the interaction of treasury authorities of all levels with each other and with other participants in the budget process, their operational Information Support, automation of basic processes, organization of communication and data transmission systems.
The structure of the information and computing system of treasury authorities depends on a number of factors:
The nature of the functions performed and tasks to be solved;
Regulatory and instructional base;
Internal organizational structure and the like.
Each of these factors significantly affects the organization of the information and computer network of the treasury system.
To a certain extent, the organization of an automated information system of the Treasury of Ukraine and its territorial bodies, as well as data processing technology, is influenced by the structure of the treasury system, which includes three hierarchical levels: the first level is represented by the central apparatus of the Treasury, the second level houses the main treasury departments in the Autonomous Republic of Crimea, regions, the cities of Kiev and Sevastopol, on the third - treasury departments (branches) in cities, districts and districts in cities. Accordingly, the Treasury AIS has a hierarchical organization, in which centralized information processing and unified management of system resources on upper level combined with appropriate data processing at lower levels. This organization of an automated information system is called a centralized network.
Organization and functioning information systems Treasury significantly depends on the tasks and functions performed by the treasury authorities. The main activities of the treasury authorities are related to ensuring the cash execution of state and local budgets, servicing state trust funds and debt, and effective management of the state's financial resources. If in industrial enterprises the object of management is mainly material flows, then the activities of the treasury authorities are associated with the formation of cash flows and the processing of information about their availability and movement.
Consequently, the automation of main production at industrial enterprises represents the automation of material flows, and the creation of an automated information system in treasury bodies means automation information processes. This is explained by the fact that the basis of the activities of treasury bodies is working with information about the availability and movement of financial resources of the state. In addition, more than 90% of the total monetary turnover of transactions with budgetary funds and state trust funds is carried out in non-cash form. In treasury accounting, there are records of funds and transactions with them on appropriate media, that is, information that, under certain conditions, can materialize. Thus, the automation of “main production” in treasury bodies comes down to the automation of information processing, which is essentially the subject and product of labor not only of the relevant information systems, but also of the body as a whole.
In the process of servicing budget funds, the AIS of the treasury authorities reflects the real cash flows of income and expenses. Information on cash flows is reflected in treasury accounting and submitted to the relevant treasury authorities, as well as other participants in the budget process.
At the same time, information is being generated about the so-called Negro flows, such as: bringing and accounting for planned indicators of budget schedules and estimates budgetary institutions, acceptance and registration of obligations of managers and recipients of budget funds, generation and presentation of reports on the implementation of budgets, which exist only in the form of relevant reporting data on the implementation of budgets and normative and reference information.
Therefore, in automated treasury information systems, information related to the movement of cash and non-cash flows is generated separately. Reflection in the treasury information system of the specified information flows, their automated processing is a decisive factor in increasing the efficiency, analyticality and reliability of information about the state and movement of budget funds.
The current state of coverage by treasury functions, taking into account the information richness of the system, its multi-level hierarchical structure, functional complexity and the need to work in almost real time synchronously with the banking system, became possible thanks to the significant work carried out to automate information and computing processes.
Practice convinces us that the success of treasury bodies in fulfilling their functional powers largely depends on the reliable operation of the information system. The implementation and development of an automated information system for managing the budget process allows:
Ensure the adoption of management decisions in the budgetary sector by automating information processing at all levels of the budgetary system;
Create unified automated databases to solve various financial problems;
Provide complete, reliable and timely information for decision making
budgetary sphere at all levels of government; - organize effective and dynamic interaction of treasury authorities with financial and tax authorities, banking institutions, and other participants in the budget process; - increase the economic efficiency of information processing by reducing
costs for informatization. Thus, the creation of an effective AIS for managing budget execution is an important condition increasing the efficiency of the treasury system. Automation of the budget process ensures prompt receipt, processing, storage and transmission of information on the movement of budget funds and the status of budget implementation.
Automated information systems used in the treasury system are constantly being modernized, which is associated with the emergence of more advanced hardware and software. This allows you to adequately respond to the impact of a variable internal and external environment, and ensure effective management of the state’s financial resources.
The experience of countries with developed market economies convincingly proves that the development and implementation of automated information systems for managing the budget process helps to increase the economic stability of these states.
Storing keys on hardware keys (Kaztoken, eToken) increases the security of storing and using the organization’s digital signature:
- It is more difficult to secretly copy stored digital signatures from these devices than from a PC
- If the token is lost, the use of the digital signature is password protected
To use eToken devices, an organization must have valid EDS keys.
In the article:
Installing EDS keys on the eToken device (video lesson)
Installing an electronic digital signature on eToken media has some nuances (tested as of September 2015).
When using the eToken device for the first time, before writing keys to it, it is necessary to change the default password (1234567890) to a more complex one, only after which is it possible to write EDS keys to the device. Therefore, if you simply insert a new eToken device into your PC and try to install certificates through the NCA website, after the installation is complete, you will receive a certificate installation error message.
Therefore, you will have to download the control program to the eToken device, reinitialize the device, unchecking the box to require a password change before use.
And since the NCA website can write keys to a token only if the password for eToken is 1234567890 (with other passwords, again after installation we get a key writing error), in the control program we force the password to be 1234567890, having first unchecked the box requiring a complex password.
After the completed operations, you can successfully write the digital signature keys onto the eToken media.
Cleaning eToken media (video tutorial)
Fixing the error More than one RSA key detected
If you do not clear the eToken media before installing new keys, the installation through the NCA website will be successful, but when you try to log into the Treasury Client IS portal, you will encounter the following error: More than one RSA key detected:
The solution to this problem is to download the InfoToken() utility and use it to format the device. After which you will have to re-write the keys to the token.
Advice from our reader: you can try removing unnecessary keys using TumarCSP.
From the author:
If the problem is solved, one of the ways to say “Thank you” to the author is indicated - .
If the problem could not be resolved or problems appeared additional questions, you can ask them on ours, in our group.
Or, use our “” service and entrust the problem to a specialist.
IT infrastructure
- Support for the IT infrastructure of the Federal Treasury of Russia
Import substitution of information systems in the Federal Treasury
Chronicle of informatization
2018
* Deputy Head of the Treasury Alexander Albychev on TAdviser SummIT - about the mega-project of moving government agencies to cloud accounting
Creation of IT infrastructure based on data centers of the Federal Tax Service
In July 2016, the structure of the Federal Tax Service of Russia "Nalog-Service" announced an auction for the creation of a hardware and software complex for the Federal Treasury in a reserve data center located in Gorodets in the Nizhny Novgorod region (RDOC No. 1). More details about the project can be found at the link.
2015: OTR-2000 and Lanit are the largest IT suppliers of the year
Every year, the Federal Treasury spends 7-8 billion rubles on informatization, occupying one of the leading positions among federal government agencies in terms of this indicator.
In September 2015, TAdviser analyzed the purchases of the Federal Treasury in order to determine its largest suppliers of IT products and services. Tenders from 2010-2015 were taken into account, the amount of which exceeds 50 million rubles.
Top 5 suppliers of IT products and services for the Federal Treasury| № | Company | Amount of contracts in rubles. | Number of tenders won | Years of winning tenders | Types of jobs |
|---|---|---|---|---|---|
| 1 | OTR-2000 | 6.76 billion | 12 | 2010-2015 | |
| 2 | Lanit (including Onlanta contracts) | 5.25 billion | 21 | 2010-2015 | Development services, support, equipment supply |
| 3 | I-Teco (including Servionics contracts) | 3.59 billion | 6 | 2010-2014 | Development services, support, equipment supply |
| 4 | NKK (Systematics, TopC) | 2.82 billion | 4 | 2011,2013-2014 | Equipment supply |
| 5 | Computerel | 2.79 billion | 7 | 2011-2015 | Delivery of equipment and software, support |
Data: TAdviser analytical center, September 2015
The main IT contractors of the Treasury - OTR and Lanit companies, in addition to supplying ready-made equipment and software, are developing and maintaining the main information system
Connection procedure
to the “Treasury-Client” IS system!
In order to effectively implement electronic document management of financial documents with government institutions “Treasury-Client”, you need to carry out preparatory measures to connect to the IS “Treasury-Client” 2013, namely, prepare computer equipment according to the following parameters:
Availability of Internet connection: Minimum 2 separate workstations in the main office (for the manager and the chief accountant), connected to the Internet via dedicated communication channels with a speed of at least 128 Kbit/s, recommended - 256 Kbit/s.
Requirements for technical equipment:
Personal Computer:
Processor with a frequency of at least 1GHz or higher
RAM at least 256MB or higher
Free space volume hard drive in a size of at least 150 MB
Monitor with a screen resolution of at least SVGA 1024 x 768
Operating system:
Internet Explorer versions 6.0 or higher
Adobe Acrobat Reader version 7.0 or higher
Scanner on the chief accountant's workstation:
Extension 300 dpi.
Support gif formats, jpg, png, tiff, pdf, ipeg.
We would like to inform you that for operational information the websites of the “Treasury Department for Almaty” are open at www. . And www. "Treasury Committee of the Ministry of Finance of the Republic of Kazakhstan"
Basic legal acts for the “Treasury-Client” system:
1. “The procedure for user interaction with the Treasury-Client information system and the National Certification Center of the Republic of Kazakhstan,”
2. “User agreement on the use of electronic document management with the Client (Treasury-client)”,
3. “Agreement on the use of electronic digital signature between the treasury and the client”,
4. “Additional agreement to the agreement on the use of Electronic Digital Signature between the Treasury and the client”,
5. “Act on the destruction of revoked registration certificates and private digital signature keys”
posted on the page "Legal Service Department"
The procedure for connecting to the Treasury-Client IS system and receiving electronic digital keys posted on the website pki. gov. kz"National Certification Authority" on the page IS "Treasury-client". To receive an ON-LINE application, software is installed: Root certificates, JAVA latest version. Then the application is sent from the user's computer. After signing the agreement at the Department, the necessary documents are submitted to the Public Service Center for receipt in electronic format EDS. All Roles, which can be used are described in the “Procedure for user interaction with the Treasury-Client IS and the National Certification Center of the Republic of Kazakhstan.”
Also " User's Guide for obtaining a registration certificate from the NCA of the Republic of Kazakhstan for the IS “Treasury-Client”" And " New user authentication and registration" are posted on our website on the "News" page.
After receiving the digital signature, log in to the system using the address « https:// client. kazynashylyk. kz», using Internet browser Explorer.
To enter the “Directory” - “Organizational and technical documentation” you need to enter your Login and Password and you need to download it from the website on the page “ Directory" - "User Guides for Government Institutions", « GU Guidelines for SCS 2012.» (For SKS) all user manuals. To obtain output forms in the “Treasury-Client” IS system, the “Reporting” module must be downloaded from the organizational and technical documentation “ User's Guide for Bugsv2".
The main task of enterprise management is to ensure solvency, liquidity and financial potential. Control over budget execution is an important component of the budget process. Treasury budget execution ensures control of the operational and strategic development plans of the enterprise.
Treasury automation allows you to quickly manage the financial flows of an enterprise and control budget execution. Modern system Treasury accounting should be aimed at up-to-date identification of emerging imbalances and internal reserves, which allows timely development of measures to eliminate cash gaps and increase solvency. The effectiveness of the functioning of the enterprise as a whole depends on the effectiveness of treasury control. Treasury automation makes it easy to handle these tasks.
A methodology for monitoring budget execution should be developed before the start of its execution and may include procedures and a set of reporting forms for comparison with plan indicators:
1. Acceptance of requests for payment within the approved budget
For example, the head of a business area accepts all requests for payment in his financial center and is responsible for implementing the budget, and a financial service employee monitors the compliance of requests with budget limits and the implementation of regulatory procedures payment system. At the same time, control over compliance with the budget can be carried out automatically - this procedure can be provided by an automated treasury system.
Figure 1. Control of expense requests for compliance with the budget using an example software product"WA: Finance Officer: Cash Management."
2. Formation of a payment calendar for the planned period
A payment calendar is a financial planning tool/document that makes it possible to manage the receipt and expenditure of funds in a company on a daily basis. The composition of the payment calendar may be different (this depends on the specifics of the business and the preferences of responsible employees). At the same time, the payment calendar must necessarily include data on receipts and payments, as well as planned cash balances, usually broken down by day and source (or place of storage of funds).
3. Coordination of the payment register
By the register of payments we mean a list of justified applications that have been accepted and monitored for compliance with the budget, and are subject to execution on a certain date. Coordination of the payment register by responsible persons is also more convenient and faster using automated systems.
4. Adjustment of the operational plan
It often becomes necessary to adjust some of the payments included in the final and approved version of the payment register. This kind of adjustment may even be required several times during one operational period. This task is also easier to solve when using automated treasury systems.
5. Plan-actual analysis of cash flows
Plan-fact analysis allows you to monitor deviations in the implementation of the plan in absolute and relative terms (in percentage) and make appropriate management decisions.
6. Cash flow report
The cash flow statement summarizes information about the company's cash inflows and outflows. It is one of the main forms of financial reporting.
7. Cash flow analysis
Cash flow analysis can be carried out by calculating various indicators, for example, cash turnover ratios, calculating turnover periods, etc.
8. Analysis of the ratio of cash reserves taking into account the budget
In this report, you can compare the amount of actual and reserved payments (accepted and included in the payment calendar, register) with the amount of payments planned in the budget.
This list of procedures can be expanded or reduced, depending on the needs of the company’s financial management. For example, a company may not use a payment register, but make payments directly based on the payment calendar.
Treasury Information Systems
Treasury automation is of great importance for treasury budget execution, as a tool for monitoring and comparing indicators in various combinations and sections.
The most convenient way to calculate and control financial flows is using the software product “WA: Financier” (Cash Management subsystem). Treasury information systems already include a set of necessary techniques and procedures for monitoring cash flows. The reliability of information obtained on the basis of “WA: Financier Cash Management” allows you to avoid technical errors and, as a result, distorted reports and decisions.
WA: The UDS financier consists of the following subsystems:
- Planning – formation, approval and adjustment of cash flow budgets
- Operational planning – formation, control and approval of documents for operational planning of cash flows
- Accounting for payment schedules under contracts.
- Interaction with client-bank systems, reflection of actual data in accounting systems.
- Reporting
The program increases transparency and availability of information, both at the level of company managers and at the level of senior management. Blocks of the software product "WA: Financier" - Cash Management and Budgeting - calculate alternative options taking into account the strategic and tactical plans of the company, and allow you to adapt the enterprise model to changes in the shortest possible time. Automation of treasury and budgeting provides stakeholders with operational information for decision-making in conditions of uncertainty.
Thus, treasury budget execution is most optimally carried out on the basis of a specialized software product designed to automate treasury/cash management.
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